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Document
Evaluation Committee Rules of Conduct
Year Created: 2025
DOCUMENT
POL - Employee Conduct and Discipline 2007
- YEAR CREATED: 2007
- ENTITY TYPE: County
- TYPE OF DOCUMENT: POL - Policies/Procedures
- Policies and Procedures
This document is Chapter 16 of the Fairfax County Personnel Regulations, titled "Conduct and Discipline." The purpose of this chapter is to establish standards of conduct for county employees and to outline procedures for warning and disciplining employees. The policy of Fairfax County is to ensure that all employees adhere to the Code of Ethics and Standards of Conduct, and that department heads and supervisors treat employees fairly and equitably. Employees have the right to present grievances if they feel they have not been treated fairly.
The document provides definitions for informal warnings, formal warnings, and formal disciplinary actions such as suspensions, dismissals, and disciplinary demotions. It outlines the responsibilities of employees, department heads, supervisors, and the Human Resources Director in relation to conduct and discipline. Disciplinary actions will be taken for good cause and with the goal of correcting problem situations. The severity of the disciplinary action will depend on the severity of the misconduct and the employee's work record.
The document also provides guidelines for oral reprimands or warnings, written reprimands, suspensions, dismissals, and disciplinary demotions. It mentions that an Employee Assistance Program Disciplinary Diversion Agreement may be entered into when disciplinary action is necessary.
Additionally, the document includes criteria for an advance notice letter, which must include the charges against the employee, the type of disciplinary action, a list of previous offenses, the effective date of the action, the employee's right to reply and grieve, and the statement that the action will become a permanent part of the employee's personnel file. It also mentions circumstances when administrative leave may be appropriate prior to compliance with the advance notice letter provisions.
Furthermore, the document states that if an employee's physical or mental condition prevents them from performing their duties or poses a risk to themselves or the public, the department head or designee may temporarily assign them to duties in which these conditions will not exist or place them on administrative leave.
Overall, the document provides a comprehensive framework for maintaining conduct and discipline standards within Fairfax County, ensuring fair treatment of employees, and outlining the procedures for disciplinary actions when necessary.