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Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022
DOCUMENT
MODL - OA4 Make vs Buy Analysis Example 2003
- YEAR CREATED: 2003
- ENTITY TYPE: City/Township
- TYPE OF DOCUMENT: MODL - Model, Templates
- Management
- Policies and Procedures
The document is a special report on the possibility of outsourcing Fleet Services for City Fleet Operations. The report recommends developing a Request for Proposal (RFP) for outsourcing these services. Currently, Fleet Services has 4 budgeted positions and maintains 305 City vehicles. They perform preventive maintenance and minor repairs, while major repairs are outsourced. The budget assumes in-house operations, but if outsourced, the budget will be revised. The estimated cost of outsourced Fleet Services is $626,500, excluding utilities, insurance, major capital equipment, and fuel. The estimated savings from outsourcing is $127,000. The outsourced firm would use the City's building and major equipment but would hire its own staff. Existing City staff would have the opportunity to be hired by the contractor. The report proposes adding oversight of the contract to an existing staff supervisor in Public Works and adding a new administrative assistant position. The benefits of outsourcing include potential cost savings, expertise and support from the parent organization, and training opportunities for mechanics. The document also includes a breakdown of the budget for Fleet Services.