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Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022
DOCUMENT
POL - OA4 Code of Ethics Example 2007
- YEAR CREATED: 2007
- ENTITY TYPE: City/Township
- TYPE OF DOCUMENT: POL - Policies/Procedures
- Management
- Policies and Procedures
This document is a Standard Operating Procedures (SOP) manual for the Purchasing Department of the City of McKinney. It contains information on various procedures related to bidding, interlocal cooperative contracts, and surplus property management.
The document starts with information on the process of bidding for projects. It mentions the need for engineer's estimates, a vendor list, plans and specifications, and a bid date. It also instructs the department to log in the electronic bid list and set up a file with a bid number and a calendar post. The file should include a bid/project checklist, legal notice/notice to contractors, original plans and specifications, and a bid tabulation form. Once the bid packet is reviewed, the notice to contractors is ready to be posted and distributed to prospective bidders.
The document then moves on to discuss interlocal cooperative contracts, which allow the City of McKinney to participate in contracts awarded by other governmental entities. It explains that interlocal agreements must be signed by the involved parties after passing a resolution. The document also mentions various interlocal cooperative contracting sources that the city maintains membership with.
The last section of the document focuses on surplus property management. It mentions different categories of surplus personal property, including general items from various city departments, evidence and asset seizures from the police department, rolling stock from different departments, and real property. The document outlines various methods of disposal for surplus property, such as transferring to another city department, selling through an auctioneer or sealed bid, selling for scrap value, disposing of as trash, or trading in. Each method is described with specific steps to follow.
The document also emphasizes the need for documentation in surplus property transactions, including providing a list of fixed asset items to finance, removing fleet decals and city logos, accurately identifying each item, and obtaining authorization from the purchasing manager. It mentions the need to retain copies of documentation in the appropriate file.
Additionally, the document mentions the possibility of holding "Surplus Property Days" on a designated day determined by the Purchasing Department. This event allows the public to view and purchase surplus items directly.
Overall, the document provides detailed procedures and guidelines for bidding, interlocal cooperative contracts, and surplus property management for the Purchasing Department of the City of McKinney.