Upcoming Webinars
Access the latest trends and insights shaping the profession—free for members.
.png)
 (1).jpg)
.jpg)
.jpg)
.jpg)
.jpg)
.jpg)
.png)
.jpg)
.jpg)
.jpg)
Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022
DOCUMENT
FORM - OA4 Purchase Order Sample Form 2002
- YEAR CREATED: 2002
- ENTITY TYPE: County
- TYPE OF DOCUMENT: FORM - Form
- Management
- Policies and Procedures
The document provides procedural guidelines for using Small Purchase Orders (SO) in Fairfax County. It states that the agency reviewer who has authority to approve the purchase requisition (PR) also has authority to approve the SO. If the SO has an attachment, the agency should enter "See Attachment" on the PR and attach the related documentation to the SO document. If the items/services have a critical delivery date, it is suggested to contact the vendor prior to the delivery date to verify if it will be met. If items/services are not received on time, it is the responsibility of the agency to contact the vendor and obtain delivery status. The document also emphasizes the timely receipt and inspection of orders, advising to open and inspect all packages immediately upon receipt. If external damage appears on the package, the goods should be refused and returned to the vendor, and if damage is discovered after opening the package, the vendor should be contacted to report the damage and obtain instructions for replacing the goods. If no damage is detected, the receiving activity should be completed within 72 hours of receipt. The document provides information on how to obtain a Small Purchase Order form and includes tips for processing the SO, such as verifying the estimated cost, checking if requirements are under an existing contract, and retaining records supporting the procurement. It also mentions periodic compliance reviews conducted by DPSM staff and the consequences of misuse or failure to retain proper documentation. The document concludes with a request for quotation form to be filled out by vendors providing information on pricing and availability of items.