DOCUMENT

ITB - Furnish, Supply, Install and Repairing of Fencing 2007

  • YEAR CREATED: 2007
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
This document is an Invitation to Bid (ITB) for a contract in DuPage County. The document outlines the requirements for submitting a bid, including the use of a specific bid form and the need for the bid to be enclosed in a sealed envelope with the bid number and title. Bidders are required to sign the bid form and have the signature notarized. The document also mentions the possibility of submitting alternate/equal bids. While the specifications may mention specific brand names or models, alternative products of equal specifications may be proposed, as long as the bidder attaches the manufacturer's printed specifications and literature. Bidders may be requested to provide samples of the alternate items for testing, and the decision on whether the alternate is equal to the specified item rests with the Procurement Manager. Bidders are encouraged to submit cost-saving/value-added alternate bid pricing suggestions, such as rebates, lease agreements, extended warranty periods, trade-in allowances, or discounts for floor model or demonstrator units. The County recognizes the expertise of bidders and encourages creativity in bidding. The document also mentions the possibility of deviations from the specification requirements, which may be approved by the County if they substantially comply. Bidders must clearly indicate any deviations and the prices will be adjusted accordingly. Exceptions to the terms, conditions, and specifications of the bid can be proposed up to seven days prior to bid opening, but must be fully described and reference the bid number. Bidders are responsible for carefully examining the bid and specifications before submitting their bid. The County does not warrant the accuracy or sufficiency of any preliminary investigations mentioned in the specifications. Facsimile and email transmitted bids are not accepted, and the County will not transmit bid specifications via fax or email. If a potential bidder is uncertain about any part of the specifications or the ITB, they are expected to contact the Procurement Services Division at least seven days prior to the bid opening date. The document provides instructions for the preparation of bids, including filling in all blank spaces, providing unit prices or lump sum prices for each item, and acknowledging receipt of any addenda issued. The quantities stated in unit price bids are approximate and will be used to determine bid award, but the actual number of units delivered will be used for contract payment. Bidders are warned against making erasures or alterations, and bids with omissions, erasures, conditions, or alterations may be rejected. The bidder must fill in all blanks and use "N/A" or "None" where applicable. If the Bidder is a corporation, they must include a copy of their Certificate of Incorporation, and if the Bidder is a partnership, they must include a copy of their Partnership Agreement. The Bidder must also provide a statement indicating whether they are a certified minority-owned business or a certified women-owned business. Failure to provide these documents may result in the bid being deemed non-responsive. Overall, the document provides detailed instructions and guidelines for bidders to follow when submitting their bids for the contract in DuPage County.
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