DOCUMENT

ITB - Misc Grocery Meat Dairy 2009

  • YEAR CREATED: 2009
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
The document contains information related to the bidding process for a project. It includes various clauses and provisions that bidders must adhere to when submitting their bids. The document starts with the representation of the bidder, stating that by signing and submitting a bid, the bidder confirms that they have read and understood the bid specifications and documents. It also mentions that the bidder should be familiar with the local conditions under which the work will be done. The document then emphasizes the independent price determination, stating that the bidder certifies that the prices in their bid have been arrived at independently, without any consultation or agreement with another bidder or competitor. It also mentions that the bidder should not disclose their prices to other bidders or competitors. There are provisions for clarification of specification documents, where bidders are required to promptly notify the Purchasing Agent of any ambiguity, inconsistency, or error they discover in the bid specifications. Bidders can request clarification or interpretation of the specifications in writing, and any changes or corrections will be made through written addenda. The document also mentions the issuance of addenda, which are written instruments that modify or interpret the bid specifications. Bidders are responsible for checking and obtaining all addenda issued and acknowledging receipt of addenda in their bid. There is an anti-lobbying provision that restricts bidders, their agents, and representatives from discussing or promoting their bid with any member of the City Council or City staff, except in City-initiated inquiries or meetings. The document also addresses brand names, stating that the use of brand names or catalog numbers is for establishing the grade or quality of material, and bidders can propose alternate items that are equal to or better than the specified product. Bidders must provide detailed information about alternate items and any variances from the bid specifications. There are provisions for demonstrations/samples, where bidders may be required to demonstrate the proposed item or provide a sample. Delivery dates are considered essential elements of the bid, and the City reserves the right to cancel orders if delivery is not made as specified. The document also mentions warranties, guarantees, and maintenance. Bidders must provide manufacturer's warranties and guarantees, as well as their maintenance policies and associated costs. Bidders are required to guarantee in writing that any defective goods discovered within one year after acceptance will be replaced at no expense to the City. Overall, the document outlines the requirements and procedures for bidders participating in the bidding process, ensuring fair competition and adherence to specifications.
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