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Document
ART - Public and Financial management through E-Procurement 2013
Year Created: 2013
DOCUMENT
BID - Enterprise Resource Planning (ERP) System Software & Related Services 2001
- YEAR CREATED: 2001
- ENTITY TYPE: City/Township
- TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
- Finance
- Technology
The document is an RFP (Request for Proposal) with the reference number RFP #020-2002. It was issued on July 18, 2001. The purpose of the RFP is to solicit proposals for the selection of an Enterprise Resource Planning (ERP) system for the City of Springfield.
The document provides a detailed outline of the requirements and evaluation criteria for the proposed ERP solution. It includes information about the technical environment of the City of Springfield, audited financial statements, a vendor company background questionnaire, a requirements matrix, a schedule of costs, and the proposal evaluation and selection process.
The evaluation criteria listed in the document are as follows:
1. Functional Fit: The extent to which the proposed software meets the functional requirements of the City of Springfield.
2. Technical Fit: The compatibility of the proposed solution with the City's existing technical environment.
3. Responses to Vendor Questionnaire: The quality and completeness of the vendor's responses to the questionnaire provided in the RFP.
4. Price: The cost of the proposed solution, including implementation, licensing, and ongoing maintenance.
5. Industry Presence/Vendor's Viability: The reputation and stability of the vendor in the ERP industry.
6. Preliminary References: The feedback and references provided by the vendor's previous clients.
7. Completeness of Proposed Solution: The comprehensiveness and adequacy of the proposed ERP solution.
8. Other Intangibles: Any additional factors that may influence the selection decision, such as vendor reputation or unique features.
9. Third-Party Analysis: An independent analysis of the proposed solution by a third-party consultant.
According to the RFP, shortlisted vendors will be invited to conduct a week-long scripted demonstration to showcase their ERP system. The final decision will be based on the results of the demonstration, reference checks, and cost considerations.
The document also includes various attachments, such as future business process design, special provisions, vendor reference templates, and a scope of work. These attachments provide additional details and guidelines for the vendors to follow while preparing their proposals.