DOCUMENT

BID - Inspection, Maintenance & Emergency Call Out for Generators 2010

  • YEAR CREATED: 2010
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
This document is an Invitation to Bid (ITB) issued by the County of DuPage, Illinois. The document provides instructions and guidelines for bidders who wish to submit their proposals for a specific project. The document states that bidders may submit alternate items that are of equal specifications to the ones mentioned in the document. However, the Procurement Manager of DuPage County will have the final authority to determine whether the alternate item is truly equal to the specified item. The document also encourages bidders to be creative and propose alternates if they believe it will benefit the County. These alternates will be compared to the lowest responsive and responsible bid. The County reserves the right to approve any deviations from the specifications, as long as they substantially comply. Bidders must clearly indicate any deviations, and the County will adjust the prices accordingly. Competition is intended in this bidding process, and bidders are advised to notify the Buyer if any language or requirement inadvertently restricts or limits the competition. Exceptions to the specifications or terms of the bid will be considered if fully described and referenced in the Bidder's letterhead. However, any changes to contract terms will not be accepted with the bid. Bidders are responsible for carefully examining the bid and specifications before submission, and they will be held accountable for any errors resulting from their failure to comply with the instructions. The document also mentions that the County does not warrant the accuracy or sufficiency of any preliminary investigations made by the County regarding the project. Facsimile and email transmitted bids are not accepted, and the County will not transmit bid specifications to the bidders. If a bidder is uncertain about any part of the specifications, they are expected to contact the Procurement Services Division at least seven days prior to the bid opening date. The document provides instructions on the preparation of bids, including the requirement to fill in all blanks and provide unit prices or lump sum prices for each item. The bid must be returned with all pages intact, and the bidder must acknowledge receipt of any addenda issued. The document also mentions that discrepancies between written and figure amounts will be resolved in favor of the written amount. Bidders are warned against making erasures or alterations, and bids with omissions or alterations may be rejected. Bidders are required to submit their bids in sealed envelopes, and late bids will not be considered. Late bids will be returned unopened. It is crucial for bidders to ensure that their bids are received before the specified date and time. The document also provides instructions for the execution of bids by corporations, partnerships, and sole proprietors. It mentions the requirement for partnerships or sole proprietors operating under an Assumed Name to be registered with the Illinois County.
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