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Document
IFB - Aggregate Products
Year Created: 2025
DOCUMENT
IFB - Snow and Ice Control Services
- YEAR CREATED: 2023
- ENTITY TYPE: County
- TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
- Roads and Streets
This document is an Invitation for Bid (IFB) for snow and ice control services. It provides information and instructions for potential bidders.
The document states that if samples are required, they must be provided free of charge to the County by the specified date. The samples will be returned to the bidder if requested, but at the bidder's expense. Each sample must be marked with the bidder's name, address, IFB number, and opening date.
The quantities specified in the IFB are estimated and provided for informational purposes only. The actual quantity to be ordered will depend on the County's requirements during the contract period. The quantities shown do not represent any obligation for the County to purchase, and the Contractor is still responsible for filling all orders placed by the County.
The bid must indicate the number of calendar days required to complete the services under normal conditions. A five-day difference in delivery promise may break a tie bid. Unrealistically short or long delivery promises may cause the bid to be disregarded.
The document states that no bidder may require contractual language limiting or eliminating liability for incidental and consequential damages. It also mentions that late bids will be returned unopened if the IFB number, opening date, and bidder's return address are shown on the container.
The County reserves the right to reject all or part of any bid, waive informalities, and award the contract to the lowest responsive and responsible bidder. The County gives preference to goods, services, or construction sold by County and state vendors in cases of tie bids, with quality and service being equal.
The document also mentions that tie bids may prompt an investigation for Anti-Trust violations. The contract will be awarded to the lowest responsive and responsible bidder based on total cost. If the lowest bidder is from a state that allows a percentage preference for resident contractors, a similar preference will be allowed for the lowest responsive and responsible bidder from Virginia.
The County reserves the right to negotiate with the lowest responsive and responsible bidder if the low bid exceeds the available funds. The negotiations may include modifications of the bid price and specifications/scope of work.
A Notice of Award will be posted on the County's website. Bidders have the right to protest the competitive process by referring to the relevant sections of the Code of Virginia.
The document also includes requirements related to debarment, proof of authority to transact business in Virginia, cooperative procurement, acknowledgement of contract terms and conditions, submission of a W-9 form, and insurance coverage. It states that legal action cannot be initiated until all statutory requirements have been met. Additionally, the Contractor certifies that neither they nor any of their employees, agents, or subcontractors who will work under this Agreement have been convicted of a felony.