Job

Procurement Administrator

  • Company: City of Delaware
  • Location: Delaware, Ohio 43015 United States
  • Salary: $75,670 to $105,955
  • Date Posted: November 19, 2025
  • Closing Date: December 1, 2025

Description

Under the direction of the Finance Director, the Procurement Administrator oversees all procurement activities, ensuring that the City acquires goods, services, and capital projects in a manner that is cost-effective, transparent, and compliant with federal and Ohio laws and City Code. This role includes policy development, vendor management, contract oversight, requisition approval, reporting, and staff supervision. Regular and reliable attendance is required.

ESSENTIAL FUNCTIONS:

For purposes of 42 USC 12101

  • Develop, implement, and oversee procurement policies and strategies that align with municipal goals and comply with federal, state and City regulations, while proactively assessing organizational needs and optimizing procurement processes to ensure efficient, transparent, and accountable acquisition practices.
  • Collaborate with department heads to forecast purchasing needs and budget requirements; manages the procurement budget; and monitors, tracks and reports on cost savings, cost avoidance, and performance against budgetary goals to support strategic financial planning.
  • Manage and supervise all assigned employees (e.g., schedule and assign tasks; interview job applicants; recommend the hiring of job applicants; evaluate performance; receive grievances or employee complaints; approve and recommend the approval of leave requests; attend or participate in meetings in which policy questions are reviewed or discussed; develop and implement policy; recommends policy changes).
  • Educate staff and stakeholders on procurement laws, ethics and municipal regulations.
  • Ensure adherence to bidding thresholds for competitive quotes and formal public bids.
  • Monitor and evaluate compliance with prevailing wage requirements.
  • Solicit and evaluate requests for proposals (RFPs), requests for bids (RFBs) and requests for qualifications (RFQs).
  • Evaluate vendor performance, negotiate favorable terms and cultivate strong vendor relationships while actively promoting participation from minority, women and veteran-owned businesses.
  • Collaborate with Legal to draft, review, and execute contracts; monitor deliverables, compliance, modifications, and renewals; and ensure timely approval and accurate entry into the ERP system.
  • Ensure procurement records, bid docs, analyses, purchase orders, and contracts are properly maintained in accordance with records retention policies.
  • Continuously assess and adopt technological solutions to modernize procurement operations, including the implementation of digital tools and platforms that enhance efficiency, record-keeping and overall process effectiveness.
  • Review and approve requisition requests in ERP system for compliance with procurement laws and policies.
  • Oversee MUNIS training for various purchasing functions.
  • Performs other duties as assigned.

Requirements

  • Bachelor's degree in Business, Public Administration, Supply Chain, Finance, or a related field.
  • Master’s degree preferred.
  • Seven (7) or more years in procurement or purchasing, with at least 3 years in public sector or municipal environments.
  • Possession of a valid certification as a Certified Purchasing Manager (CPM), Certified Professional in Supply Management (CPSM), or Certified Professional in Supplier Diversity (CPSD) from the Institute for Supply Management (ISM), or as a Certified Professional Public Buyer (CPPB) or a Certified Public Procurement Officer (CPPO) from the Universal Public Procurement Certification Council (UPPCC), or as a Certified Procurement Professional from the National Institute of Governmental Purchasing (NIGP).
  • Must pass an extensive background check.
  • Regular and reliable attendance
  • Any combination of training and experience which will indicate the possession of the skills, knowledge and abilities listed below.

Application Process

All candidates must submit an application via the City's careers page, https://jobs.delawareohio.net, before 12/1/2025 at 11:59pm EST.

Contact Info


Name: Whitney Faust
Phone: 740-203-1026
Email: wfaust@delawareohio.net
Closing Date: December 1, 2025
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