NYSTRS pcard policy.pdf

The document outlines guidelines and procedures for the proper use of procurement cards within the System. It emphasizes the importance of ensuring that purchases are legitimate and supported by a valid business purpose. Transaction Approvers are required to review purchases for accuracy and appropriateness before submission. Specific attention is highlighted for areas such as tax charges, missing receipts, questionable receipts, food/restaurants, travel expenses, unusual timing of purchases, split transactions, and shipments not sent to the System's mailroom. It also covers topics like contract purchases, reconciliation through the Smart Data System, handling returns and disputed transactions, canceling or changing accounts, renewing expiring P-Cards, and using Apple Wallet. The document also addresses risks, procedures, significant changes made in 2021, related policies/procedures, and related forms. It provides detailed instructions for Reviewers and Transaction Approvers, stressing the importance of verifying all charges, ensuring proper documentation, and timely reconciliation of transactions.