Food or Beverage and Gift Guidelines.pdf

The document is the City of Fort Lauderdale's Policy and Standards Manual, specifically focusing on the Financial and Purchasing chapter, with a section on Special Purchase Information regarding Food/Beverage and Gift Guidelines. It outlines the purpose, general policy, and details related to the purchase of food, beverages, and gifts using City funds for events, meetings, and emergencies. The policy emphasizes the need for compliance with guidelines, authorization requirements, and restrictions on the use of City funds for specific purposes like staff meetings, celebrations, and alcoholic beverages. It also details different types of food purchases for various events, approval processes, and exceptions. Additionally, it covers guidelines for purchasing gifts and flowers, especially for funerals of City employees or their immediate family members. The document also provides information on payment and approval procedures for food, beverages, and gift expenses, emphasizing the need for proper documentation. Any exceptions to the policy require written approval from the City Manager or designee.