BID - Flooring Replacement 2012

This document is an invitation to bid (ITB) from the County of DuPage in Illinois. The document outlines the requirements and instructions for bidders who wish to submit their bids for a specific project. The document states that bidders must attach manufacturer's specifications and literature along with their bids. Bidders who submit alternate items that are of equal specifications may be requested to provide samples for testing. The Procurement Manager of DuPage County will determine if the alternate item is truly equal to the specified item, and their decision will be final. The document encourages bidders to be creative and submit alternates if they clearly indicate what will be furnished and how it will benefit the County. These alternates will be compared to the lowest responsive and responsible bid. The document also mentions that the County reserves the right to approve any material that deviates from the specifications but still substantially complies. Bidders must clearly indicate any deviations and the County will adjust the prices accordingly. It is stated that the County intends to allow competition and bidders are responsible for notifying the Buyer if any language, requirement, or specification inadvertently restricts or limits the requirements to a single source. Exceptions to the specifications must be fully described and submitted on the bidder's letterhead. The bid will be considered as if submitted in strict compliance with all terms and conditions unless exceptions are stated. Bidders are advised to carefully examine the bid and specifications before submitting, as they will be responsible for any errors resulting from their failure to comply with the instructions. The County does not warrant the accuracy or sufficiency of any preliminary investigations mentioned in the specifications. Facsimile and email transmitted bids are not accepted, and the County will not transmit bid specifications via fax or email. If a bidder is uncertain about any part of the specifications, they are expected to contact the Procurement Services Division at least seven days before the bid opening date. The document provides instructions for the preparation of bids, including filling in all blanks, providing unit prices or lump sum prices for each item, and acknowledging receipt of any addenda issued. The bid must be returned with all pages intact. Quantities for unit price items are approximate and will be used to determine bid award. Payment for unit price items will be based on the actual number of units delivered. Bidders are responsible for delivering their bids to the Procurement Services Division before the specified date and time. Late bids will not be accepted.