BID - Envelope Printing 2011

This document is an Invitation for Bid (IFB) for the printing of envelopes for the Treasurer's Office. The document outlines various specifications and requirements for the bidders. It states that the brand name or manufacturer's reference used in the IFB is descriptive and not restrictive, indicating the desired type and quality of the envelopes. Bids on brands of similar nature and quality will be considered. If a bidder offers a different brand, they must provide complete descriptions and illustrations of the offered article. The document also mentions that bidders must certify that the items offered meet or exceed the specifications. If a bidder offers an item considered equal but not accepted, their bid will be rejected. If a bidder does not make any other offer and does not take any exception to the specifications, they will be required to furnish the specified brand names, numbers, etc. The document further states that bidders must include a list of at least three current references for whom comparable work has been performed. Failure to include references may result in the rejection of the bid as non-responsive. The bidder releases the listed references from any claims or liability for damages resulting from the information provided. It is mentioned that the quantities specified in the IFB are definite and will be the actual quantities to be purchased. The bid must also indicate the number of calendar days required for delivery, and failure to state delivery time obligates the bidder to complete delivery in fourteen calendar days. The document also mentions that no bidder may require contractual language limiting or eliminating liability for incidental and consequential damages. The document states that the County may require the lowest responsive and responsible bidder to provide samples of the envelopes for testing purposes. Late bids will be returned unopened if the necessary information is provided on the container. The County reserves the right to reject all or part of any bid, waive informalities, and award the contract to the lowest responsive and responsible bidder. The document also mentions that no bidder who is permitted to withdraw a bid shall supply any material or labor to the contractor to whom the contract is awarded. Vendor preference will be given to County and State vendors in cases of tie bids, with quality and service being equal. The document also mentions that tie bids may prompt an investigation for antitrust violations. The basis for awarding the contract will be the lowest responsive and responsible bidder offering the recycled paper alternate, as long as the bid price is not more than 10% greater than the bid price for the non-recycled paper. If the lowest bidder is a resident contractor of a state with an absolute preference, the bid preference shall not be considered. The County reserves the right to negotiate with the lowest responsive and responsible bidder if the low bid exceeds the available funds. A Notice of Award will be posted on the County's website and bulletin board. Bidders have remedies available under the Code of Virginia to address any concerns or protests regarding the competitive process. The document also mentions that bidders must certify that they are not currently debarred by the County or the Federal Government. Bidders organized or authorized to transact business in Virginia must include their identification number issued by the State Corporation Commission. Lastly, the document states that this procurement may be used by public bodies, agencies, institutions, and localities of other states, territories, and the District of Columbia with the consent of the Contractor.