ART - Purchasing Policy: Cellular Phone Policy 2004

This document provides guidelines and policies regarding the use of cellular telephones by employees in a city organization. It states that employees are responsible for reimbursing the city for any calls made at the carrier's overtime rate. Requests for replacement phones, accessories, and batteries do not require City Manager approval. Monthly bills for service must be reviewed by the department and any non-business charges should be noted. The reviewed bill is then forwarded to the Finance Department for payment. The document emphasizes the importance of ensuring that each cellular telephone has the proper rate plan applied to it, and the Information Technology Division can assist in determining the appropriate plan. If a telephone is assigned as a "Sign-in Sign-Out" device, a daily log must be kept to track its usage. Employees who receive an allowance to support their cellular telephone can request reimbursement for expenses that exceed their monthly bill, but reimbursement will only be approved if City business exceeds the allotted "anytime" minute allowance. The document specifies the threshold for reimbursement based on the allowance amount. Reimbursement requests should be submitted to the Information Technology Department along with copies of the cellular telephone bill and the business calls noted. The document also mentions that all bills for City-owned cellular telephones are subject to review by the City Manager.