BID - Maintenance & Repair, Janitorial Equipment 2013

This document is an Invitation to Bid (ITB) from the County of DuPage, Illinois. The document provides instructions and guidelines for bidders who are interested in submitting bids for a procurement project. The document states that bidders may be requested to provide samples of alternate items that are of equal specifications to the item identified in the specifications. The Procurement Manager of DuPage County will be the sole judge to determine whether the alternate item is actually equal to the specified item. Bidders are also encouraged to submit cost-saving/value-added alternate bid pricing suggestions, such as rebates, lease agreements, extended warranty periods, trade-in allowances, or discounts for floor model or demonstrator units. The County recognizes the expertise of bidders and encourages creativity in bidding. Alternates will be compared to the lowest responsive, responsible bid. The document also mentions that if any language, requirement, or specification inadvertently restricts or limits the requirements stated in the ITB to a single source, bidders should notify the Buyer in writing before the bid closing date. The document further discusses the County's right to approve deviations from specification requirements if they substantially comply. Bidders are responsible for carefully examining the bid and specifications before submission. The County does not warrant the accuracy or sufficiency of preliminary investigation information provided in the specifications. The document states that electronic transmissions of bids will not be accepted, and facsimile bid specifications will not be transmitted to bidders. If a potential bidder is uncertain about any part of the specifications or the ITB, they are expected to contact the Procurement Services Division for clarification. Bidders are instructed to return their bids on the attached bid forms, ensuring all pages are intact. Blank spaces on the bid page should be correctly filled in, and unit prices or lump sum prices should be stated for each item. Bidders must acknowledge receipt of any addenda issued. The document also provides instructions for bidding on multiple items and the calculation of total bid amounts. The document warns against making erasures or alterations in bids and states that bids containing omissions, erasures, conditions, or alterations may be rejected. It also specifies the requirements for bid execution by corporations and partnerships. In the case of partnerships, evidence of authority must be provided if one partner has been authorized to sign for the partnership. Overall, the document provides detailed instructions and guidelines for bidders interested in submitting bids for the procurement project of the County of DuPage, Illinois.