BID - Election Ballot Management 2013

This document is a request for proposal (RFP) from the DuPage County Election Commission in Illinois. The RFP is seeking a vendor to provide software and services for ballot creation, layout, printing, and mailing for various elections. The software requirements include support for digital and conventional printing solutions, the ability to create unique voting total summaries for each voting district, identification of duplicate cards, creation of custom ballot header overlays, generation of sample ballots for posting, and the ability to create a ballot quantity order. The software should also allow for the generation of multiple test configurations, including different protocols, and the inclusion of over-voted and write-in ballots. The vendor must also provide physical proofs of each ballot style, complete the printing and delivery of ballots within a specified timeframe, and provide test decks for logic and accuracy checks. The ballots must be readable by the AccuVote Optical Scan voting machine and printed on 90 lb. card stock. The vendor must also package the ballots in labeled boxes and provide a certificate of inspection for each location. The estimated volume of ballots for different elections is provided, and the vendor must be able to handle variations in volume. Additionally, the RFP mentions the possibility of outsourcing the printing and mailing of absentee ballots, with an estimated number of applications provided. The selected vendor must have facilities to receive and process ballot information for daily file transfers, specifically related to absentee ballot requestors.