BID - Drainage Construction and Maintenance Services 2013

The document is an invitation to bid for a project titled "BID #13-163 Drainage Construction and Maintenance Services." The document provides instructions and guidelines for potential bidders to submit their bids for the project. The document states that the bid will be awarded based on the unit prices and totals provided by the bidders. If there are any discrepancies between the unit prices and totals, the unit prices will prevail. Similarly, if there is a discrepancy between the total base bid and the true sum of individual bid items, the true sum will prevail. The quantities stated in the bid are approximate and will be used to determine the bid award. However, the quantities will not be used for establishing final payment to the contractor. The contract payment for unit price items will be based on the actual number of units delivered. The document also provides instructions for the submission of bids, including the requirement for bids to be delivered in sealed envelopes with the bidder's name and address. It warns against making any erasures or alterations in the bids and states that bids containing omissions, erasures, conditions, or alterations may be rejected. The document specifies the requirements for bid execution based on the bidder's legal entity, such as a corporation, partnership, or sole proprietorship. It also mentions the need for registration with the Illinois County if operating under an assumed name. There is a section on the submission of proprietary information, stating that all information provided in the bid may be open to inspection or copying unless marked as proprietary, privileged, or confidential. It advises bidders to submit both unredacted and redacted copies of documents that they believe fall under an exception to the Freedom of Information Act. The document provides information on contract award, including the signing of a contract agreement and the notification process. It also mentions that bid status information can be obtained by contacting the Bid Coordinator or through the website www.DemandStar.com. General conditions are outlined, including the possibility of addendums to the invitation to bid, compliance with applicable codes and ordinances, the right of the County to make changes to the specifications, and the commencement of work after the execution of the contract. The document emphasizes the importance of communication with a designated contact person throughout the procurement process and prohibits contact with other County employees or officers without authorization. It also mentions the handling of confidential information and County property. Overall, the document provides detailed instructions and guidelines for potential bidders to participate in the bidding process for the Drainage Construction and Maintenance Services project.