BID - Foam Coated Roof, Removal & Installation 2012

This document is a solicitation for bids for a project related to the Old Courthouse Way Community Center/Julie Conn Gym Foam Coated Roof. The document provides information and instructions for potential bidders. It states that administrative withdrawal procedures may be required and provides a website where addenda to the solicitation will be posted. The official copy of the solicitation document is maintained by the Purchasing Department. The document emphasizes that any exceptions or changes to the specifications made by the bidder may disqualify their bid. The award will be given to the lowest responsive and responsible bidder, taking into consideration the quality, conformity, suitability, delivery terms, qualifications, and references. If the lowest bidder exceeds available funds, the purchasing director may negotiate with them to obtain a contract price within the available funds. The City reserves the right to reject any and all bids and to waive any informality if it is in the best interest of the City. Prices quoted should be the final cost to the City, with no additional charges. Mistakes in the bid can be crossed out and corrected, but must be initialed and dated. In case of an error in the extension of prices, the unit price will govern. The time of proposed delivery must be stated clearly. Samples, if requested, must be provided free of expense. The use of specific manufacturer, brand, make, or catalog designation does not restrict bidders to those options, as long as the goods and/or services meet the specified requirements. The bidder must provide complete data and identification for any alternate goods and/or services proposed. The City's specifications are based on the best commercial practices. All bids must be signed by a responsible officer or employee authorized to sign for the firm. By signing the bid, the bidder assigns to the City any and all rights under antitrust laws. The bid must be made without any prior understanding, agreement, or accord with any other bidder. The bidder must certify that the bid is bona fide, fair, and not the result of fraud or collusion. The contractor is required to defend, indemnify, and hold the City harmless from any damage claim, liability, cost, or expense arising from the performance of the services. The contractor is also required to defend and save the City harmless from liability related to the use of any copyright, composition, secret process, patented or unpatented invention, goods and/or services.