ART - Paper/Vendor Guide 2003

This document provides detailed information about the procurement procedures and guidelines followed by the Purchasing Office of Henrico County, Virginia. It outlines the criteria for debarring a prospective contractor, including convictions or civil judgments for fraud, antitrust violations, embezzlement, theft, etc. The document also explains the procedures for posting bid notices, including the specific locations where they are posted and the website where they can be accessed. Furthermore, the document elaborates on the various procurement procedures based on the estimated cost of the purchase. These procedures include small purchase procedures, competitive sealed bidding, competitive negotiation, sole-source purchases, and emergency purchases. It describes the types of solicitations used, such as fax quotes, telephone quotes, invitations for bid (IFB), and requests for proposals (RFP). The document also addresses the issuance of addenda for any changes to the bid or proposal, the receipt and opening of bids and proposals, and the prohibition of submitting responses electronically. It also provides information on how late bids or proposals are handled. Additionally, the document briefly mentions the requirement for a county license for certain contracts, specifically for businesses located in the County of Henrico, Virginia. Overall, the document serves as a comprehensive guide for contractors and businesses interested in participating in the procurement process of Henrico County, Virginia.