BID - Flexible Spending Account Administration 2005

The document is a contract between Baltimore County and a service provider. The contract is for a term of two years, starting from September 1, 2006, with the possibility of renewal for up to eight one-year terms. The prices quoted by the service provider must remain firm for the initial period of the contract, and any price escalation requests must be in accordance with the Consumer Price Index or a maximum 5% increase on the current pricing, whichever is lower. The County reserves the right to accept or reject price increase requests within fourteen days. The contract will be awarded on a total lump sum basis, taking into consideration the past performance of bidders in providing goods and services to Baltimore County. Release orders will be issued by the purchasing agent as needed, and each release order will refer to the master contract number. The contract also allows for cooperative purchases by other public bodies, subdivisions, schools, and universities, with the supplier/contractor being responsible for notifying and providing usage information to these entities. The successful offeror will be required to maintain the insurance coverages required by the County and provide documentation of such insurance. The document also lists the County holidays and states that the Contractor must comply with the federal Health Insurance Portability and Accountability Act (HIPAA) and the Maryland Confidentiality of Medical Records Act. The contract approval process involves the Baltimore County Council approving and signing the contract, which typically takes six weeks from the date the successful Contractor is identified. A sample standard contract is attached for review, and any exceptions to the County's standard contract must be noted in the proposal submission. The document concludes by stating that the County will prepare a formal contract specific to this solicitation for execution by the successful Contractor.