BID - Enterprise Scheduling Software 2005

The document is a set of instructions and guidelines for bidders interested in submitting a bid to the County of DuPage in Illinois. The document outlines the requirements for submitting a bid, including the need for clear indication of what will be furnished and how it will benefit the County. It also states that alternates will be compared to the lowest responsive, responsible bid. The document emphasizes the importance of carefully examining the bid, specifications, and contract documents before submission, as the bidder will be held liable for any errors resulting from their failure to comply with the instructions. It also states that any deviations and exceptions to the specifications should be fully described and attached to the bid form, as failure to do so may result in rejection of the bid. The document mentions that the County of DuPage reserves the right to approve any material proposed by the bidder that contains variations from specification requirements but substantially complies. It also states that the County assumes no responsibility for the sufficiency or accuracy of any preliminary investigations made by the County regarding the location, character, or quantity of materials encountered. Facsimile and email transmitted bids are not accepted, and the County will not transmit bid specifications via fax or email. The document includes an indemnity clause, stating that the contractor is responsible for fully indemnifying, holding harmless, and defending the County and its officers, agents, and employees from any claims or demands arising from the performance of the contract. The document also mentions that the contractor will be responsible for any damages, losses, or costs resulting from their errors, omissions, or negligent acts. It states that if a potential bidder is uncertain about the meaning of any part of the specifications or contract documents, they should contact the Procurement Services Division for clarification. The document provides instructions for the preparation of bids, including the need to fill in all blanks correctly and submit prices for all items unless otherwise directed. It states that bids must be F.O.B. delivered and include all freight costs to the specified delivery location(s). The document also mentions that bids will be compared based on the number of units stated in the bid pricing section, and payment for unit price items will be based on the actual number of units installed in the completed work. The document warns against making erasures, alterations, or omissions in the bid, and states that bids containing such discrepancies may be rejected. It provides instructions for the execution of bids by corporations, partnerships, and sole proprietors, including the need for proper authorization and documentation. Finally, the document mentions that partnerships or sole proprietors operating under an assumed name must be registered with the Illinois County in which they are located, as provided in the Illinois Compiled Statutes, 805/ILCS 405/1.