BID - Potassium Permanganate 2009

This document is an Invitation for Bid (IFB) that outlines the terms and conditions for vendors to submit bids for supplying goods or services to the City. The document includes various instructions and guidelines for the bidding process. Some key points mentioned in the document are as follows: 1. Prices quoted by the vendors should include all applicable taxes, delivery charges, and surcharges. The quoted prices should be the final cost to the City. 2. All prices and notations should be in ink or typewritten. Any mistakes can be crossed out and corrected in ink, with the initials and date of the person signing the bid. 3. In case of an error in the extension of prices, the unit price will be considered as the governing factor. 4. Vendors must state the proposed delivery time in definite terms. If the delivery time varies for different commodities, it should be clearly mentioned. 5. When requested, vendors must provide samples free of expense. If the samples are not destroyed, they will be returned at the bidder's risk and expense. 6. The use of specific manufacturer names or brands in the bid does not restrict bidders to those particular manufacturers. Bidders can propose alternate commodities that are of equivalent quality and performance. 7. Bidders must sign the bid and fulfill the obligations assumed by the signature. 8. By signing the bid, the bidder assigns to the City any and all rights under the antitrust laws of the United States and the Commonwealth of Virginia. 9. The bid must be made without any prior understanding, agreement, or collusion with other bidders. Any false statement constitutes a felony. 10. The contractor must defend and save the City harmless from any liability arising from the use of copyrighted material or unlicensed inventions. 11. The contractor must comply with all federal, state, and local laws, ordinances, and regulations related to the work and protect the City against any claims resulting from violations. 12. If the services involve construction work, the contractor must have the appropriate license based on the total value of the project. 13. Payment terms are typically "2%-20, Net 30 days" unless otherwise stated. The discount period is calculated from the date of receipt of the invoice or the goods/services, whichever is later. 14. The contract is valid only to the extent of available appropriations for each department. Contracts that envision extended funding through successive fiscal periods shall be contingent upon actual appropriations. Overall, the document provides detailed instructions and guidelines for vendors to submit bids and highlights the terms and conditions that will govern the procurement process. It also emphasizes that contracts extending beyond a single fiscal period are subject to the availability of appropriations.