BID - Grass Seed and Related Products 2006

The document contains information regarding the bidding process and terms and conditions for suppliers interested in providing grass seed, herbicides, fertilizers, and related items to Knoxville's Community Development Corporation (KCDC). The document states that addenda may be issued before bids are received, and it is the bidder's responsibility to inquire about any addenda and acknowledge receipt of them. Failure to list received addenda may result in bid rejection. KCDC will not be bound by any oral representation unless confirmed in writing as a contract addenda. The document also provides instructions for invoicing, stating that invoices should be mailed to the designated address and should include the purchase order or contract number, items, and prices. It mentions that KCDC will not be liable for any indirect, incidental, consequential, special, or exemplary damages or lost profits. There is a non-discrimination and non-conflict statement, stating that the bidder should not discriminate based on handicap, age, race, color, religion, sex, or national origin. The bidder should comply with employment laws and should not have any conflict of interest. The bidder should also guarantee that they have the legal right to the materials involved in the contract and should pay for any royalties and costs related to patents, trademarks, and copyrights. Payment will be made on the 10th or 25th of each month based on submitted invoices. KCDC reserves the right to reject bids if it is in their best interest. The document also mentions that bidders should review the specifications and notify the Purchasing Division if there are any restrictions or ambiguities. There is a provision regarding royalties and patents, stating that the bidder should hold KCDC harmless from any liability related to the use of copyrighted or uncopyrighted materials. KCDC may withhold payment during the pendency of any claim against the bidder. Bidders are required to sign their bids, and the document mentions the Title VI of the Civil Rights Act, stating that KCDC's services and activities should be administered in conformance with the act. KCDC reserves the right to waive irregularities in bid forms. The document also mentions the availability of KCDC's Purchasing Division web page, where bids, addenda, bid results, and a vendor's guide can be accessed. The special instructions to bidders state that KCDC is seeking supplies for their developments and provides guidelines for bidding "equal" products. The contract length is stated to be 24 months with three additional one-year options. The evaluation of bids will be based on a weighted evaluation system, with rates and charges being the only category mentioned. Additionally, the document mentions that KCDC will pick up the items as needed, eliminating the need for suppliers to arrange delivery. Overall, the document provides detailed information about the bidding process, terms and conditions, invoicing, non-discrimination and non-conflict requirements, payment procedures, and other important guidelines for suppliers interested in providing grass seed, herbicides, fertilizers, and related items to KCDC.