BID - Grass Seed and Mulch 2009

The document is a set of terms and conditions for a bid process conducted by Collin County, Texas. The document provides definitions for various terms used in the bid process, such as bidder, vendor, submittal, IFB, RFQ, RFP, RFI, CSP, and quotation. It states that if a bidder does not wish to submit an offer, they should submit a No Bid Form. The document also mentions that awards will be made within 90 days after the submission deadline. Collin County emphasizes their appreciation for the time and effort put into preparing the submittals. They exclusively use BidSync for the notification and dissemination of all solicitations. The document states that bids cannot be withdrawn or canceled before the 91st day following the public opening of submittals and only prior to award. Collin County reserves the right to accept or reject any or all bids and to waive informalities or defects in submittals. It specifies that hard copy paper form submittals should be sealed and marked with the relevant number and name. No oral, telegraphic, or telephonic submittals will be accepted. The document also mentions that electronic submittals can be made via BidSync. It states that all electronic submittals will remain locked until the official date and time of opening. The official time of receipt for hard copy paper form submittals will be determined by the time/date stamp clock in the Collin County Purchasing Department. Any alterations made to the submittals prior to the opening date and time must be initialed by the signer, and no alterations can be made after the submission deadline. Collin County is exempt from state sales tax and federal excise tax. Any interpretations, corrections, or changes to the bid documents will be made through addenda issued by the Collin County Purchasing Department. Addenda will be transmitted to all known recipients, but it is the responsibility of the bidder to verify the issuance of addenda. The document states that all materials and services are subject to Collin County's approval, and they reserve the right to make awards in whole or in part based on their best interest. Bidders are required to comply with guidelines and restrictions regarding the acceptance of gifts by county officials and employees. Any reference to model/make and/or manufacturer in the specifications is for descriptive purposes only, and products/materials of like quality will be considered. Bidders taking exception to the specifications shall do so at their own risk and must state these exceptions when offering substitutions.