BID - Mobile Data Systems 2004

This document is a contract award notification from the State of New York's Office of General Services. It provides information and instructions for vendors who have been awarded a contract for mobile data systems. The document states that vendors can submit offers for consideration for the contract beginning on specified dates. Vendors are required to submit the original bid document along with any additional applicable statutory requirements. Bids will be evaluated based on the vendor's sales to eligible contract users and evidence that they are the sole source for the equipment offered. The document also mentions that the contractor is required to provide catalogs and price lists to authorized users upon request. These catalogs and price lists should reflect any changes made to the contract. The contractor is also required to provide instruction manuals for the product and each component supplied. Any requests for changes to the contract must be made in writing to the Office of General Services. Payments for the contract products or services can only be processed once they have been delivered or performed satisfactorily. The payment will be based on the invoice provided by the supplier, which must contain sufficient data including the contract number, description of the product or service, quantity, unit price, and federal identification number. The document also mentions that political subdivisions and other authorized entities are allowed to participate in the contract and are required to make payments directly to the contractor. The Office of the State Comptroller offers an electronic payment option instead of issuing checks. The document includes a note to the contractor stating that if a specified manufacturer's product becomes unavailable, a product deemed equal to or better than the specified product must be substituted by the contractor at no additional cost to the State. It is also mentioned that the products available in this contract may also be available from other State contracts, and agencies should select the most cost-effective procurement alternative that meets their requirements. The document ends with a contract performance report form for agencies to provide feedback on the contract award, including the product's performance, timeliness of delivery, completeness of order, responsiveness to inquiries, employee courtesy, and problem resolution. The form can be returned by fax or mail to the Office of General Services.