BID - Forklifts 2009

The document is a contract between a representative and a contractor. The representative has the right to review and copy any records and supporting documentation related to the performance of the contract. The contractor is required to maintain these records for a minimum of three years after final payment. The representative also has the right to interview employees or others who may have information related to the records. The contractor is also required to include a similar right for the state to audit records and interview staff in any subcontract related to the contract. The document also includes provisions for dispute resolution. The parties are expected to attempt to resolve disputes informally, but if the dispute persists, the contractor can submit a written demand for a final decision to the Department Director or designee. If the contractor is not satisfied with the decision, they can appeal to the Department of General Services. In the case of information technology goods and/or services, the decision may be appealed to an Executive Committee. The document also includes a provision for stop work orders. The state has the right to issue a written stop work order requiring the contractor to stop all or part of the work for a specified period. The contractor is required to comply with the order and take steps to minimize costs during the work stoppage. The state can either cancel the stop work order or terminate the work covered by the order. If the stop work order results in increased time or costs for the contractor, they can assert their right to an equitable adjustment within 30 days. The contract also includes a provision for priority hiring considerations. If the contract includes services over $200,000, the contractor is required to give priority consideration to qualified recipients of aid under Welfare and Institutions Code Section 11200 in filling vacancies in positions funded by the contract. Other provisions in the document include a covenant against gratuities, stating that the contractor cannot offer or give gratuities to any state officer or employee, and a non-discrimination clause, requiring the contractor and its subcontractors to not unlawfully discriminate or allow harassment based on various protected characteristics. The contractor and subcontractors are required to comply with the Fair Employment and Housing Act and its regulations. Additionally, the document includes a provision related to labor organizations. The contractor is required to provide information about the contract to labor organizations with which they have a collective bargaining or other agreement. This provision ensures transparency and communication with relevant labor organizations.