BID - Continuous Forms 2004

The document is an Invitation for Bid (IFB) for a term contract for continuous forms for Jefferson County. The document outlines the requirements and specifications for the products and services to be provided by the vendor. The document states that Jefferson County reserves the right to request usage reports from the vendor, detailing the products and services furnished under the contract. The reports must include information such as the department, description, quantity, price, and total amount of each item purchased. The contractor is also required to maintain minimum insurance coverage throughout the contract period, including workers' compensation, general liability, and automobile liability coverage. Jefferson County must be named as an additional insured on these insurance policies. The document specifies the scope of the contract, which is to provide one year's supply of continuous forms for Jefferson County, with an option to renew for four additional years. The county prefers to purchase forms from established merchants who have forms in stock and can make delivery within 24 hours. The prices quoted by the vendor should remain firm for one year, but adjustments may be allowed in case of price increases from the vendor's supplier. Samples of the forms must be provided for approval by the county, and the paper used must be compatible with the specified computer printer. The document includes a bid form with a list of the required forms, estimated quantities, and price per case. The successful bidder will be awarded a contract with Jefferson County, and any different or additional terms will not be accepted. Additionally, there is an acknowledgment section for addenda, indicating that there may have been updates or additional information provided in Addendum 1, with a space to record the date it was received. Overall, the document provides detailed specifications and requirements for the continuous forms contract, including usage reports, insurance coverage, delivery, pricing, and the possibility of addenda with additional information.