BID - Grocery and Frozen Foods 2009

The document is a request for proposal (RFP) from Princeton University for the procurement of Staples and Frozen items for their dining services department. The RFP outlines the general requirements for the bidders, including the length of the contract, qualifications of bidders, and the legally binding nature of the proposals. It also mentions that alternate proposals may be considered, but they must adhere to the terms and conditions set forth in the document. The contractual terms and conditions, as well as the bidder's obligations, are specified. The document also mentions that any amendments to the RFP will be provided in writing to all bidders. It states that Princeton University is not liable for any costs incurred by the bidders prior to or after the issuance of the agreement. The document provides an institutional profile of Princeton University, including its enrollment and number of faculty and staff members. It also mentions that the Central Purchasing Terms and Conditions of Princeton University will apply to the contract. The awards basis for the contract is outlined, stating that proposals must comply with all requirements and will be evaluated based on experience, performance, responsiveness, price, product quality, service, value-added services, and site visits. The document encourages bidders to submit any value-added services they can provide and specifies that the vendor's ordering system must be compatible with the university's Food Pro Inventory and Ordering Management System. It also mentions the need for electronic ordering, invoicing, and price roll over. The successful bidder is responsible for the payment of any necessary systems and personnel for data entry. The document also mentions the need for clear rebates and deviated pricing, as well as payment terms. It requires electronic data interchange (EDI) capabilities, including order interface, electronic invoicing, electronic price downloads, and electronic funds transfer (EFT) with a minimum discount. The document states that a 2% off-net and a nutritional database are required. It also mentions that Princeton University reserves the right to reject any and all proposals, and that all proposals will be kept confidential. The document does not provide information on the specific details of the Staples and Frozen items being procured or the evaluation criteria for the proposals.