BID - Fire Retardant Clothing 2010

This document is a solicitation for a requirements contract for fire retardant clothing by the City of Leesburg. The vendor is required to submit the entire solicitation with completed entries, supporting documents, samples, and literature in a separate sealed envelope. The document also includes specific completion directions for pricing, acknowledging addenda, completing certifications, providing references, and signing the bid. Section 1 of the document outlines various terms and conditions. It states that the vendor is responsible for supplying all labor, materials, and equipment necessary for contract performance. Deliveries are to be made on weekdays between 08:00 AM and 2:00 PM, with prior written consent required for deliveries outside these hours. The vendor assumes the risk of loss or damage to the City's property and is responsible for repairing or replacing any damage. The vendor is also required to indemnify and hold the City harmless from any claims or liability arising from the contract. Section 1.17 mentions the Local Business Enterprise Policy, which provides special assistance to local businesses in competitive solicitations. If a non-local business submits the lowest price bid and one or more local businesses submit bids within 10% of the lowest bid, all parties have the opportunity to submit a best and final bid. The contract is awarded to the lowest best and final bid. A Local Business Enterprise is defined as having their primary place of business or full-time sales office located within a 20-mile radius of Leesburg City Hall. Section 2 describes the scope of work and technical specifications for the fire retardant clothing. The City estimates the need for a certain quantity of shirts, pants, and sweatshirts, but these quantities are not binding. The document specifies that vendors must provide samples for evaluation and that the successful vendor must measure employees for sizing. The vendor is responsible for replacing any defective garments and ensuring that all uniforms fit employees comfortably. Warranties should be listed on each garment, and the City may choose to have the Electric Department's logo embroidered or screen printed on the shirts. The contract will be awarded for one year with an option to renew for three additional one-year periods. Additionally, the refined information states that the vendor will furnish the design and colors upon award, and the unit prices quoted should be free of freight.