BID - Food & Bedding_ Animal Shelter 2007

This document is an Invitation for Bid (IFB) issued by the Division of Procurement in Loudoun County, Virginia. The IFB is for the procurement of food and bedding for an animal shelter. The document provides detailed instructions and requirements for bidders interested in submitting their bids. Some key points mentioned in the document include: - Bidders must provide complete descriptions and illustrations of the brand(s) they are offering, and if offering a different brand, they must submit samples for evaluation. - Bidders must include a list of at least three current references for whom comparable work has been performed. - If required, bidders must provide samples free of expense to the County, marked with their name, address, and IFB number. - The quantities specified in the IFB are estimated and may not represent the actual quantity to be ordered. - Delivery must be made within 24 hours of notification during normal working hours, unless prior approval for an alternate delivery has been obtained. - Bidders cannot require contractual language limiting or eliminating liability for incidental and consequential damages. - Descriptive literature on each item being offered must be included with the bid. - Late bids will be returned unopened if the necessary information is provided on the container. - The County reserves the right to reject any or all bids, waive informalities, and award the contract to the lowest responsive and responsible bidder. - No bidder who is permitted to withdraw a bid can supply any material or labor to the awarded contractor or benefit from the project for which the withdrawn bid was submitted. - Vendor preference will be given to County and State vendors in tie bids, with quality and service being equal. - Tie bids may prompt an investigation for Anti-Trust violations. - Contract award will be made to the lowest responsive and responsible bidder based on total cost. - The County reserves the right to negotiate with the lowest bidder if their bid exceeds the available funds. - A Notice of Award will be posted on the County's website and bulletin board. - Bidders have remedies available under the Code of Virginia if they wish to protest the competitive process. - Bidders must certify that they are not currently debarred by the County or the Federal Government. - Corporations transacting business in Virginia must secure a certificate of authority from the State Corporation Commission. - The procurement can be used by other public bodies, agencies, institutions, and localities with the consent of the Contractor. - Bidders must submit a completed W-9 form with their bid for contract award.