BID - Online Reservation System_Parks 2005

The document is a request for best and final offer for the Parks Department Online Reservation System in Stearns County, Minnesota. The goal of the project is to upgrade and improve the reservation, rental, and payment process for the county's park facilities. The county wants to improve the navigation and visual look of the system, add their own business rules, implement a waiting list, and simplify the settlement and reporting process. The document outlines the functionality goals for the Parks Department, including user-friendly navigation, a virtual photo tour, map and directions, a calendar with status indicators, online and manual reservations, a waiting list, special requests, online payment capabilities, automated confirmation notifications, transaction history, and ad-hoc report writing capabilities. The statement of work includes the initial design and database setup, the creation of a park and shelter showcase module, a park permit and payment engine, and a park shelter and permit management module. The document also includes information on training, support, deliverables, submittals, a preliminary project timeline, and pricing options. Additionally, the document mentions that the purchase cost will be the total of monthly hosted fees paid prior to termination. After 24 months, the County and Vendor will jointly own the system. This indicates a long-term partnership between the county and the vendor for the maintenance and ownership of the online reservation system.