BID - Elliptical Tanker, 3,000 Gallon 2006

The document is a contract between the County of Loudoun, Virginia and a contractor for the performance of work. The document includes various clauses related to invoicing and payment, payments to subcontractors, cooperative procurement, assignment of contract, termination, contractual disputes, severability, and applicable laws. In terms of invoicing and payment, invoices are to be based on completion of tasks or deliverables and should include progress reports. The County may withhold 5% of the total contract payment until the services are completed. Invoices will be paid promptly unless there are any questioned items, in which case payment will be withheld pending verification. The contractor is required to provide their social security number or federal employer identification number on the pricing form. Regarding payments to subcontractors, the contractor is obligated to pay subcontractors for their work within seven days of receiving payment from the County. If the contractor intends to withhold payment, they must notify the County and subcontractor in writing, stating the reason for non-payment. Interest will be charged on any unpaid amounts beyond the seven-day period, except for amounts withheld as allowed. The contractor is also required to include a provision in their subcontracts that ensures subcontractors are subject to the same payment and interest requirements. The document also mentions cooperative procurement, which allows the contract to be used by public bodies, agencies, institutions, and localities of other states and territories with the consent of the contractor. The contract cannot be assigned without the written consent of the Purchasing Agent. Termination of the contract can occur with a 30-day advance written notice, but if work is in progress, the contract may be extended until the work is completed. Termination for convenience may require negotiation of termination costs, while termination for cause does not. If funds are not available in subsequent fiscal years, the contract may be canceled, and the contractor will be reimbursed for non-recurring costs. In case of contractual disputes, the contractor must give written notice to the Purchasing Agent and submit a written claim within 60 days after final payment. The Purchasing Agent's decision is final unless the contractor appeals to the County Administrator within 30 days. The contract is governed by the laws of the Commonwealth of Virginia. The evaluation of proposals is based on several criteria, including the ability to meet requirements, availability of full-service repairs and parts, experience and references, warranties, cost, and delivery timeframe. The County Proposal Analysis Group independently evaluates each proposal and makes a recommendation for the contract award based on their collective ranking of the highest-rated proposals. The document also provides instructions for the proposal response format, stating that offerors should present their qualifications for the work to be performed.