BID - 6 & 12 Yard Dump Trucks 2009

This document is an Invitation to Bid (ITB) from Lubbock Power & Light (LP&L) for the purchase of 6 and 12 yard dump trucks. The document outlines the specifications and requirements for the bid submission process. It states that the specified brand of items must be offered, along with specifications, catalog sheets, illustrations, and complete descriptive literature. Minor deviations from the written specifications may not disqualify a vendor's bid, as the specification committee will determine what constitutes a minor deviation. LP&L may test samples provided by bidders free of charge to qualify for the Approved Brand list. Samples must be marked with the bidder's name and address. If requested, the samples not destroyed or used in testing will be returned at the bidder's expense. When specifications call for samples, they must be delivered by the bidder five days prior to the bid opening, clearly tagged with the bidder's name, address, and item number. The document also mentions that LP&L reserves the right to determine the importance of specific items on the specifications and may evaluate bids based on factors such as warranty, life-cycle costing, and performance. The low bid that best meets specifications is usually awarded, but delivery time may also be a factor. There is a provision regarding the consideration of the bidder's principal place of business. If LP&L receives bids from a local bidder within 5% of the lowest bid price from a non-local bidder, LP&L may enter into a contract with the local bidder if it offers the best combination of contract price and additional economic development opportunities for the City of Lubbock. Bidders are required to submit an Affidavit of Eligibility to be considered. LP&L may require bidders to demonstrate their qualifications, facilities, ability, and financial resources to provide the required service. The bidder's past performance and references may also be evaluated. There is an anti-lobbying provision stating that bidders should not directly discuss or promote their bid with LP&L staff, except in LP&L-sponsored inquiries, briefings, interviews, or presentations. Violation of this provision may result in rejection of the bidder's bid. LP&L encourages the utilization of local business resources and stimulates growth in the local business community. Protests regarding the bid solicitation process must be submitted in writing to the LP&L Purchasing Manager within five business days following the opening of bids. Failure to protest within the allotted time constitutes a waiver of any protest. The document concludes by acknowledging the rights of LP&L and the recognition by the seller of those rights. It also acknowledges the time and effort bidders put into preparing and submitting bids and encourages them to communicate any difficulties in responding to the ITB. Awards are expected to be made approximately two to six weeks after the bid opening.