BID - Poster Paints / Water Color Sets 2010

This document is a Request for Quotation (RFQ) issued by the Granite School District Purchasing Department. It provides instructions and general provisions for suppliers interested in submitting a quotation for a purchasing process. The document states that the administrative authority for the purchasing process lies with the Granite School District Purchasing Department, and no contact should be made with any other board member or employee of the district regarding the solicitation. Such contact may result in disqualification. Suppliers have the option to submit their quotations electronically through a secure mailbox at BidSync or directly to the department in writing. If submitting electronically, suppliers must ensure their quotation reaches BidSync before the closing date and time. If submitting in writing, the quote must be signed in ink and delivered to the purchasing department or faxed to the provided number. The quote should include the solicitation number and due date on the envelope or fax cover page. All prices and notations must be in ink or typewritten, and each item must be priced separately. The document also mentions that faxed quotes are accepted but are submitted at the supplier's own risk, as access to the department's fax machine is on a "first come first served" basis. Regarding quotation preparation, suppliers are advised to adhere to the specified delivery time and provide complete manufacturer's descriptive literature if quoting an equivalent product. The document also states that the quote may not be withdrawn for 60 days from the quote due date and incomplete quotes may be rejected. Multiple or alternate quotations will not be accepted unless specified otherwise. Suppliers are also required to provide information on the local availability of parts and service for the quoted items. The document mentions that freight cost should be provided separately if listed as a line item, and if not listed, line item pricing should be provided FOB Destination Freight Prepaid. Any changes to the solicitation will be made through written addendum only, and verbal modifications should not be considered. Suppliers can mark specific information in their quotation as protected and not to be disclosed to the public by completing a "Confidentiality Claim Form." Samples of the specified items may be required by the department and must be furnished free of charge. The award of the contract will be given to the lowest responsible supplier that meets the specifications. The department has the right to cancel the invitation to quotation at any time and can reject any or all quotations if it believes it would serve the best interest of the Granite School District. The department also has the right to inspect the bidder's premises and business records before or after the award of the contract. It is important to note that the department does not guarantee to make any purchase under the awarded contract(s).