Description
Governors State University (GovState) is seeking to hire a Purchasing Officer/Diversity Buyer to be responsible for supplier diversity and vendor maintenance. This position is a liaison between major campus units and the Procurement office regarding securing quotes/proposals from minority firms. This position reviews requisition-related documents and purchase orders/contracts and manages vendor relations. They will also be responsible for supplier diversity outreach, vendor identification, and related duties to comply with Illinois Statutes. This position will represent GovState at vendor-related events throughout the State of Illinois. This position will report to the Assistant Vice President (AVP) of Procurement and Business Services.Requirements
Essential Responsibilities
20% Build vendor relationships for diversely owned businesses and IPHEC-awarded firms. Be responsible for onboarding these firms, which includes gathering necessary documents. Representing GovState by attending/participating in vendor-related statewide events.
20% Front Desk Reception Duties include answering/routing phone calls, greeting visitors, filing, printing, and scanning/faxing documents.
15% Create/update and maintain spreadsheets, databases, and vendor information related to vendor diversity. This includes managing the contract management database and utilizing the Enterprise Resource Planning (ERP) and reporting systems (Colleague and Webi).
10% Coordinating events at GovState as related to supplier diversity. This includes collaborating with University Events, CPA, Catering, Business Services, and other GovState Departments. This includes inviting vendors, potential vendors, Speakers, panelists, and other public Universities and State Agencies.
10% Inputs and maintains all executed contract documents in the database. This individual is responsible for reporting to the AVP regarding all renewals and expiring contracts.
10% Gathering and inputting data for reporting to the Assistant VP. 10% Responsible for uploading portal information and maintain the Procurement portal page.
5% Other related duties as assigned.
Application Process
For consideration, applicants are required to attach the following:
1: College Transcript, if applicable (In order to have your college credits considered to meet the minimum qualifications, you must attach a copy of your college/university transcripts.)
2: Online Application – Must be fully completed, including all dates of employment, employment status (full-time or if part-time, include percentages), job duties and responsibilities (full details).
3: Cover Letter.
4: Resume.
5: A list of three Professional References (We will only contact your references if you are a finalist).
RESIDENCY REQUIREMENT: Illinois residency required within 180 days of the hire date.
CREDENTIAL ASSESSMENT EXAM DETAILS: This vacancy involves a Credential Assessment Examination, which consists of a review and rating of the applicants
Education, Experience, Licenses, and other qualifications. Applicants are required to provide electronic documentation as listed above to verify that the minimum qualifications for this position have been met.
VETERAN’S PREFERENCE POINTS: Veterans may be eligible to receive additional points on a passing final examination score.
To determine eligibility, submit one of the following documents to the Department of Human Resources:
1: Department of Defense – DD214 / DD215
2: National Guard – NGB22 Form
3: Discharge Orders
4: Reserves – DD256 Discharge Certificate
Contact Info
Name: Ms. Lannie Brown-Simon
Phone: 708-235-7426
Email: obrown-simon@govst.edu