Director of Procurement - 534467

Description

Provides leadership & management including vision & oversight for Procurement Services, including University P-Card Services, and Supplier Management areas consistent with best practices and goals & objectives of the Office of the Controller, Division of Finance and FIU.

Responsible for planning, managing & supporting all procurement activities including strategic sourcing, compliance, contract negotiation, review & management, competitive solicitations (i.e. Invitations to bid, Request for Proposal, Invitation to Negotiate) sole source review & approval, savings reporting, processing requisitions and campus outreach.

Responsible for development & maintenance of internal procedures, FIU procurement policy, directives, rules, and regulations. Leads all aspects of the Procurement Services functions, implements strategic plans for the area/function, and actively manages the operations of the areas/functions.

Acquires resources for procurement activities, identifies & leads process improvements, and develops & delivers training.

Leads all procurement efforts to efficiently & effectively enable university departments to maximize the value received from suppliers to meet FIU objectives and builds strategic relationships with campus partners along with procurement consortiums/professional organizations.

Requirements

• Leads, plans, evaluates, develops, implements, oversees and manages all activities for Procurement, University P-Card and Supplier Management Services functions.

Serves as the main point of contact for all procurement matters, including interpretation of policies and procedures, Federal and State and card services requirements and guidelines.

Represents Procurement Services department in vendor disputes and protest hearings.

• Reviews, evaluates, coordinates and recommends to the University Controller policy and procedures affecting the University and Procurement activities.

• Establishes goals and objectives to meet the purchasing needs of the University.

Plans staff and resource allocation to meet campus demands, including interaction with Senior management, Directors, department heads and other key stakeholders to establish priorities.

• Provides daily management and supervision of all procurement operations.

Ensures all required goods, services, and equipment required by departments are obtained in the most cost-effective and timely manner.

• Analyzes market trends, aggregate spend, and benchmark for best practices that drive strategic cost management.

• Responsible for managing campus-wide public solicitations/Invitation to Negotiate (ITNs), which are high dollar and/or high visibility and major contracting activities.

Manages and oversees the preparation of complex solicitations to include Scope of Work, Statement of Objective, Evaluation Criteria, Questions, and Price Sheet in collaboration with user departments.

Ensures the solicitation process is fair and in accordance with applicable laws and University policies and procedures.

• Leads negotiations and formulates negotiation strategies for all University solicitations. Reduces non-competitive solicitations and reduces and enhances current effort for best value purchasing using full and open competitive tools, while leveraging the supplier base.

• Assists procurement staff in development of public solicitations.

Reviews and approves Sole Source requests.

• Supervises procurement staff who process requisitions, review contracts and handle public solicitations.

Oversees training of new staff, cross-training of existing staff and distribution of workload.

Actively supports staff by being a resource to respond to inquiries, resolve issues and process requisitions and other transactions.

Backs-up procurement agents during heavy workload periods.

This includes processing requisitions and reviewing and modifying vendor provided contracts.

• Reviews, evaluates, develops, implements and/or enhances procurement, P-Card, and Supplier management policies, procedures, regulations and training.

Ensures tracking system(s) are current for all public solicitations.

Responsible for ensuring consistency of procurement forms: Invitation to Bid (ITB), Request for Proposal (RFP), and Invitation to Negotiate (ITN) cover pages.

Responds to audit comments with recommended changes and ensures implementation of the changes.

• Works with Procurement system and data analysts to ensure pricing and electronic catalogues are contract-compliant.

• Oversees Procurement teams service enhancements, including implementation of best practices through new technology solutions or enhancements of existing systems to improve operations efficiencies.

• Advises general counsel of potential or actual protests pertaining to procurement activities and cooperates in University's defense.

• Responsible for overseeing the preparation and review of Agenda items for Board of Trustee meetings for completeness and propriety.

• Performs essential duties in any emergencies such as hurricanes, public health emergencies, and/or any other university closing.

The employee is expected to be available to report to work as needed during the university emergency/closing with appropriate notification from a department administrator.

• Supports and facilitates collaboration with cross-functional staff within the Office of the Controller to resolve issues and complete projects/tasks as needed.

• Oversees and develops staff to continue to provide effective, smooth daily operations, outstanding customer service and to meet the changing needs of the University.

Maintains day-to-day leadership of staff and assign work-related activities, projects, and programs; reviews and evaluates work process, methods and procedures of all personnel.

• Manages the Supplier Management team programs, ensuring policies, procedures and systems in place mitigate and minimize risk of fraudulent attempts to improperly change supplier records.

• Ensures the continued operation of all Procurement areas by coordinating across the entire Procurement teams, including P-Card and Supplier Management.

• Directs the human resource management for the corresponding area, including developing staff competencies, and promoting a positive, productive work environment that supports the goals and objective of the Office of the Controller and University needs.

• Participates in the selection and promotion of the departments personnel by reviewing and evaluating employee performance.

Analyzes employee performance issues and works closely with HR liaison to determine appropriate remedial and/or disciplinary actions.

• Promotes and offers opportunities to staff for professional development to enhance job knowledge in an equitable manner.

• Maintains professional and technical knowledge by participating in educational workshops, conferences, reviewing professional publications, and developing professional networks.

Application Process

Minimum Qualifications: Bachelor's degree and eight (8) years Purchasing/Procurement experience or a Master's degree and six (6) years of Purchasing/Procurement experience Departmental Requirements: Supervisory experience required.

Desired Qualifications:

• Minimum of six (6) years management, including supervisory experience in an institution of higher education or governmental agency.

• Current Certified Public Procurement Officer (CPPO) certification or other relevant certification such as:

• Certified Public Purchase Buyer (CPPB) OR

• Certified Public Manager (CPM) OR

• National Association of State Procurement Officials (NASPO) certification OR

• National Association of Educational Procurement (NAEP) certification OR

• National Institute of Public Procurement (NIGP)

• Experience with complex ERP systems, knowledge of ERP systems such PeopleSoft preferred, e-procurement technologies.

• Detailed knowledge of state regulatory and administrative documents, codes, and regulations, including Board of Governors regulations. Demonstrated knowledge of purchasing practices and terminology, contract management principles, practices, methods and procedures, P-Card standards and applicability.

• Excel and data analysis experience preferred.

Salary: $125,000 - $135,000 Work Schedule: Begin time: 8:30 AM End time: 5:00 PM Pre-Employment Requirements: Expanded Background Check Other Information: Ability to work flexible hours as needed.

For further information or to apply, please visit careers.fiu.edu and reference Job Opening ID #.534467.

Contact Info