Procurement Manager

Description

The Manager, Procurement reports to the Director, Contracts and Procurement and is responsible for managing the procurement of goods, materials, equipment, professional services, and public works required for bus and rail operations for the San Mateo County Transit District (SamTrans), the Peninsula Corridor Joint Powers Board (Caltrain), and the San Mateo County Transportation Authority (TA).

Minimum Qualifications:

• Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted.

Development of the required knowledge and abilities is typically obtained through but not limited to:

- Bachelor’s degree in Business Administration, Economics, Public Administration, Finance, or related field.

- Five (5) years full-time public agency purchasing experience including information technology, public works, and/or professional services contracts.

- Three (3) years of managerial experience.

Preferred Qualifications:

- Certified Professional Public Buyer, Certified Public Procurement Officer, NIGP-CPP or similar certification.

- Experience with an Enterprise Resource Planning System (e.g., PeopleSoft).

- Transportation agency procurement experience (preferred).

- Proficiency in the use of Microsoft Office Suite.

- Effective communication orally and in writing.

- Experience managing supervisors preferred.

Requirements

Essential Functions & Duties:

• Manage assigned teams who administer the procurement process for public works, rail operations, bus operations, professional services, surplus disposition, and small purchases.
• Monitor and evaluate assigned workload to ensure equity amongst applicable team members.
• Oversee the creation and implementation of procurement policies, business process improvements, changes, and standard operating procedures.
• Authorize award of procurement contracts, contract amendments, and work directives consistent with procurement policies and procedures.
• Coordinate with staff, legal counsel, and Risk Management to resolve complex purchasing issues.
• Interpret provisions of Federal and State regulations pertinent to procurement.
• Assist with duties related to the agency’s Procurement Credit Card Program
• Supervise Staff. Hire, mentor, and take appropriate corrective and/or disciplinary action.
• Ensure EEO policies and procedures are followed.
• Participate in selection of staff.
• Coordinate staff training and professional development.
• Establish performance objectives. Monitor and evaluate employee performance.

Examples of Duties:

• Ensure the maintenance of accurate, auditable procurement contract records.
• Create and maintain procurement forms, templates and manuals, in accordance with Federal, State, and local rules and regulations.
• Collaborate with department staff and subject matter experts such as Legal Counsel, Labor Compliance, etc.
• Coordinate the department’s response to various agency audits: address requests and findings.
• Research and implement new software services for improving procurement processes.
• Assist with preparing, reviewing, and analyzing procurement reports for the Board of Directors and other stakeholders.
• Create metrics to measure operational transactions and department performance.
• Act as the back-up to the Procurement Credit Card Program Administrator for activities such as documentation, training, monitoring, and compliance.
• Provide training to department staff and internal stakeholders on solicitation and contracting processes.
• Evaluate job performance of staff which also includes the professional development of staff through the identification of on-the-job and other professional development opportunities.
• Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees and the public from injury or harm.
• Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents.
• Perform other duties as assigned.

Application Process

APPLICATION DEADLINE:

Sunday, May 11, 2025 (1st cutoff Sunday April 20, 2025)

https://www.governmentjobs.com/careers/smctd/samtrans/jobs/4868041/manager-procurement?page=2&pagetype=jobOpportunitiesJobs

1. Complete an online employment application by 11:59 p.m. of the listed closing date. A resume will not be accepted in lieu of the application. Incomplete applications will not be considered.

2. The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities upon request. If you have a need for an accommodation, please contact the Human Resources Department.

3. We celebrate diversity and are committed to creating an inclusive and welcoming workplace environment. We are an Affirmative Action/Equal Opportunity Employer. Minorities, Women, Persons with Disabilities and Veterans are encouraged to apply.

Contact Info