Contracts and Procurement Supervisor

Description

The Joint Office of Homeless Services (JOHS) was established in 2016 to oversee the delivery of services to people experiencing homelessness in Multnomah County. The office represents a shared commitment between Multnomah County and the City of Portland to make it easier for those in need to access services and housing. The Joint Office’s work aligns directly with the County’s mission and vision to serve the needs of those who are most vulnerable by providing a safety net of quality services that are developed using an equity lens and a commitment to social justice. The Joint Office is looking for an experienced and highly motivated Contracts and Procurement Supervisor to lead and manage all aspects of our contracting and procurement functions. In this key role, you will serve as the department's expert in the field, providing guidance, oversight, and innovative solutions to ensure efficient and compliant processes. The Business Services division is committed to centering equity in policy and practice, and in service to the Department's value of racial equity. Every business services employee has a responsibility for promoting equity.

Key Responsibilities:

Lead and Mentor a Team: Lead, mentor, and evaluate a diverse team of procurement professionals. Foster a collaborative and high-performing work environment. Oversee daily operations and workflow to ensure efficiency and effectiveness.

Contract Operations: Manage the full lifecycle of contracts, from initiation and negotiation to renewal and closeout. Develop and implement intergovernmental service agreements, grants, and other contracts. Collaborate with stakeholders to minimize organizational risk and ensure compliance. Analyze and improve contract processes to enhance efficiency and equity.

Procurement Operations: Oversee the procurement process, including RFPs, RFPQs, and bid analysis. Ensure compliance with applicable laws, regulations, and policies. Develop and implement innovative procurement strategies to meet departmental needs. Resolve procurement issues and disputes effectively.

Requirements

To Qualify We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.

Minimum Qualifications/Transferable Skills:

• A Bachelor’s Degree and three (3) to six (6) years of experience that demonstrates the ability to perform the duties of the position OR equivalent transferable skills and experience of 7-10 years.

Preferred Qualifications/Transferable Skills: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Ability to work independently to achieve goals and collaboratively when needed.
• Strong written and verbal communication skills.
• Extensive knowledge of contract negotiation, procurement regulations, and best practices.
• Strong leadership and supervisory skills with a proven ability to motivate and develop teams.
• Excellent communication, interpersonal, and problem-solving skills.
• Commitment to equity and inclusion in all aspects of work.
• Advanced problem solving and analytical skills.

Application Process

The Application Packet: A completed online application including a resume and cover letter. If your application does not include these two documents your application will be considered incomplete and not considered further. A resume covering relevant experience and education.

Please be sure your resume includes the following for each employer: name of employer, location, dates of employment, your title, and a summary of your responsibilities. A cover letter that expands on your resume, addresses why you are interested in this position and demonstrates how your experience and skill set aligns with the minimum and preferred qualifications and the primary responsibilities of this role.

The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. W

e expect to evaluate candidates for this recruitment as follows: Initial review of minimum qualifications An evaluation of application materials to identify the most qualified candidates. Subject matter experts will evaluate your resume and cover letter based on a rubric that has been built from the qualifications listed in this job announcement and the primary responsibilities of this position. Consideration of top candidates through interview/s and/or assignments. Reference check of three references with one being a current of former employer.

Contact Info