DOCUMENT

CONT - Terms and Conditions - Standard Terms and Conditions

  • ENTITY TYPE: Provincial
  • TYPE OF DOCUMENT: CONT - Contract, Agreement
The document contains the standard terms and conditions for tenders, proposals, and quotations issued by the Regional Municipality of York's Financial Services Department, specifically the Supplies and Services Branch. These terms and conditions apply to contracts or purchase orders for the purchase of materials, supplies, equipment, and services. The document defines various terms such as "region," "branch," "agency," "bidder," "bid document," "offer," "contract," "contractor," and "authorized signing officer." The document outlines the submission process for offers, stating that offers must be submitted on forms provided by the Division and must be submitted on or before the specified closing date and time. Bidders are cautioned to verify their offers before submission, as late offers cannot be considered. The document also specifies that offers may be submitted for all or any part of the total quantities or requirements listed in the bid document, unless otherwise indicated. The document addresses the use of manufacturer names or specifications in bids, stating that unless specified as "NO SUBSTITUTE," bidders are not restricted to those manufacturers or specifications. Bidders can submit offers on alternate commodities as long as they provide complete data and identification for the proposed alternate commodity. The document also mentions that the Region is subject to payment of sales and excise taxes imposed by the Federal and Provincial Governments. Other topics covered in the document include pricing, bid deposits, performance surety, samples, awarding of contracts, preference for resident bidders and commodities produced in the Region, cash discounts for prompt payment, and the terms and conditions of the contract. The document emphasizes that any alterations or variations to the terms and conditions of the contract must be authorized in writing by the Region to be valid or binding. In summary, the PDF document provides a comprehensive set of terms and conditions for tenders, proposals, and quotations issued by the Regional Municipality of York's Financial Services Department. It covers various aspects of the procurement process, including submission procedures, manufacturer specifications, taxes, pricing, deposits, contract awards, preferences, and the importance of written authorization for any alterations to the contract terms.
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