DOCUMENT

Contract Administration Program Metro Water District 2009 2009

  • YEAR CREATED: 2009
  • TYPE OF DOCUMENT: CONT - Contract, Agreement
The document discusses a program implemented by a water district to improve compliance and administration of contracts. The program involves quarterly compliance reviews, which serve as pre-audit audits to ensure that agreement administrators are carrying out their tasks effectively. The program aims to prevent the loss of taxpayer money and ensure that the agency receives the value it is entitled to from each public contract. Prior to the program, the district had no formal system for tracking and administering contracts, leading to contracts that did not provide the anticipated value and increased the organization's risk exposure. Since implementing the program, there has been increased contractor responsiveness, the ability to identify and eliminate unsatisfactory contractors, and cost savings through a reduction in change orders and overpayments. The program was developed through collaboration between Contracting Services, management, and agreement administrators, and regular meetings are held with stakeholders to refine the program to better meet their needs. The program involves the entire staff in post-award administration, redefining public purchasing by increasing the value of the Contracting Services Unit to internal stakeholders and contributing to the development of better acquisition and contracting practices. The program has been recognized as a model for other public agencies to use.
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