DOCUMENT

FORM - Conflict of Interest & Disclosure Statements - Unda

  • ENTITY TYPE: State
  • TYPE OF DOCUMENT: FORM - Form
The document is a set of two forms related to the evaluation of a Request for Proposal (RFP) for an external facilitator in the Washington Elementary School District. The first form is titled "Evaluation Committee Member Statement" and is addressed to the selected committee members. It emphasizes the importance of maintaining the integrity and fairness of the evaluation process. The committee members are required to be objective and guard against any personal preferences or conflicts of interest. They are also required to maintain strict security and confidentiality regarding the content of the proposals and the proceedings of the evaluation committee meetings. Any contact with the offeror should be through the committee chairman. The committee members are not allowed to communicate with any offeror or potential sub-contractor outside of formal committee meetings, and they should only discuss proposals and their evaluation with the chairperson and other committee members. The form includes a statement that the committee members need to sign, confirming their understanding and agreement to abide by the rules and principles represented. The second form is titled "Committee Member Disclosure Statement" and is related to the Arizona Revised Statute §41-2616 C. It states that a person serving on an evaluation committee for a procurement should sign a statement before reviewing bids or proposals, declaring that they have no interest in the procurement other than what has been disclosed and that they will have no contact with any representative of a competing vendor related to the particular procurement, except for authorized contacts. The form requires the committee members to disclose any unrelated contact they may have with a representative of a competing vendor and any contact they have during the evaluation of bids or proposals. Failure to disclose such contact or provide accurate information on the statement may result in a civil penalty. The form includes a table where the committee members can list the offerors they may have contact with during their regular business, unrelated to the current procurement. Overall, these forms aim to ensure the fairness, objectivity, and confidentiality of the evaluation process for the RFP, and to prevent any conflicts of interest or unauthorized communication with competing vendors.
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