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Document
Evaluation Committee Rules of Conduct
Year Created: 2025
DOCUMENT
Bid Language on Cooperatives Consortiums
- ENTITY TYPE: City/Township
- TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
- Policies and Procedures
The document is a bid language for a cooperative consortium. It includes various clauses and requirements for the selected bidder.
Some of the key points mentioned in the document are:
1. The selected bidder's personnel should handle complaints and public contact with regard to the city's public relations image. Any personnel behaving in an unacceptable manner can be removed from the project at the request of the City Manager.
2. If the selected bidder wants to use any design, trademark, material, or process covered by patents or copyrights, they must indemnify and hold harmless the City from any claims of infringement. The bidder is also responsible for any costs or damages related to infringement.
3. In case of tie bids, preference will be given to businesses with drug-free workplace programs, in accordance with Florida Statutes.
4. The bid may be expanded to include other governmental agencies if there is a cooperative purchasing agreement or inter-local agreement in place.
5. The selected bidder must provide Material Safety Data Sheets (MSDS) for all chemicals used in their work, and the MSDS must be maintained by the user agency.
6. The bidder is responsible for obtaining all necessary permits, licenses, certifications, etc., required by laws and regulations for the performance of the work.
7. The bidder must file a W9 Taxpayer Identification Form with the City's Finance Department before payment can be authorized.
8. The bidder is assumed to be familiar with all federal, state, and local laws, ordinances, rules, and regulations that may affect the work.
9. State, government agency, and organization contracts have already been competitively bid, so there is no need for a formal bidding process for purchases from these sources. This method is particularly useful when time is a constraint or better prices cannot be obtained from other sources.