DOCUMENT

IFB - Public Event Equipment Rental 2009

  • YEAR CREATED: 2009
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
The document is an agreement between a respondent (supplier) and the County for the rental of public event equipment. The document outlines various terms and conditions related to the agreement. Some key points from the document include: 1. The respondent agrees not to provide goods or services in excess of what is stated in the agreement without prior written authorization from the County. Any items provided in excess will be at the respondent's own risk. 2. The County department designated on the issued order will be responsible for accepting the goods and services before payment can be made. 3. The supplier must submit invoices referencing the County's purchase order or contract number. Invoices that do not match the documented order or contract may be returned for correction. 4. Payment terms are typically net 30 days from the date of a valid invoice, and payment will only commence once the invoice is received and verified by the County's Financial Operations. 5. The agreement will define the not-to-exceed amount, and the supplier must not accept orders or provide services/products that exceed that amount. 6. Unit pricing may be negotiated for items not previously defined, but the supplier must offer the item and unit price in writing. 7. Pricing should be F.O.B. Destination, with all freight costs included in the offered unit price. Taxes should not be included in the unit price. 8. The document also mentions price warranty, price escalation, and the County's right to increase or decrease quantities and amounts. 9. The supplier must include all incidentals and associated costs required to comply with the agreement's requirements in the unit prices offered. 10. There is an optional early payment discount term, and the supplier can offer discounts for early payment. 11. The document includes a list of items to be rented, along with estimated annual usage, quantity, unit price, and extended amount for each item. This includes 19 white cloth table covers for 6' tables and 6 color round cloth table covers of 120" diameter. Overall, the document establishes the terms and conditions for the rental of public event equipment, including specific items like table covers, and outlines the responsibilities of both the respondent (supplier) and the County.
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