DOCUMENT

BID - Scanner Maintenance 2009

  • YEAR CREATED: 2009
  • ENTITY TYPE: State
  • TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
The document is a bid package for a contract to provide preventative maintenance and service repairs on-site for the California Department of Corrections & Rehabilitation, specifically for the Medical Records Department at Pelican Bay State Prison. The contractor is responsible for providing all labor, materials, equipment, and expenses necessary for the maintenance and repair services. The purpose and description of the services are outlined, including the requirement to provide maintenance service during normal working hours, respond to service requests within 24 hours, and perform necessary maintenance/repair services within 48 hours. The contractor must also perform two preventative maintenance inspections per year and replace any worn or inoperable parts with new or equivalent quality parts. The document also includes information on bid requirements and key action dates, as well as details on preference programs for small businesses and various acts. Required attachments for the bid package are listed, including a checklist, bid/bidder certification sheet, rate sheet, letters of professional reference, disabled veteran business enterprise participation program, payee data record, and contractor's certification clauses. A sample standard agreement is provided, including exhibits for the scope of work, budget detail and payment provisions, general terms and conditions, special terms and conditions, and additional provisions. It is noted that some of these documents are not required with the bid package but will be required upon award of the contract. The document also includes information on the equipment to be serviced, parts replacement procedures, and the requirement to install software upgrades/updates and patches. It mentions that loan equipment may be provided by the contractor in the event of equipment failure, and such equipment should be returned in good working condition subject to reasonable wear. Overall, the document provides a comprehensive overview of the bid requirements, services to be provided, and terms and conditions for the contract, including the possibility of loan equipment being provided by the contractor.
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