DOCUMENT

IFB - INTERIOR CLEANING SERVICES 2009

  • YEAR CREATED: 2009
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
The document is a set of instructions and guidelines for bidders participating in a procurement process for the County of DuPage in Illinois. It specifies the requirements for submitting a bid, including the need for the bid to be enclosed in a sealed envelope with the bid number and title, and for the bid form to be signed and notarized. It also mentions that bidders must acknowledge receipt of any addendums issued during the bidding process. The document allows for alternate/equal bids, where bidders can propose alternative products of equal specifications. However, the bidder must attach manufacturer's specifications and literature for the alternate item. The Procurement Manager will determine if the alternate item is truly equal to the specified item. Bidders are encouraged to submit cost-saving/value-added alternate bid pricing suggestions, such as rebates, lease agreements, extended warranties, trade-in allowances, or discounts for floor model or demonstrator units. The document states that deviations from the specifications may be approved by the County if they substantially comply. Bidders can request exceptions up to seven days before the bid opening, but they must be fully described and reference the bid number. Bidders are responsible for carefully examining the bid and specifications before submitting their bid. The document also mentions that the County's preliminary investigations are only included for the convenience of the contractor and do not warrant accuracy or sufficiency. Facsimile and email transmitted bids are not accepted, and the County will not transmit bid specifications via fax or email. If a bidder is uncertain about any part of the specifications, they are encouraged to contact the Procurement Services Division at least seven days before the bid opening. The document provides instructions for the preparation of bids, including correctly filling in all blank spaces, stating unit prices or lump sum prices for each item, and acknowledging receipt of addendums. It also mentions that unit prices will be used to determine bid award, but the actual number of units delivered will be used for final payment. The document warns against making erasures or alterations in bids and states that bids with omissions, erasures, conditions, or alterations may be rejected. If the bidder is a corporation, the bid must be executed by the President, or a certified copy of the authorization for another person to execute the offer must be submitted. If the bidder is a partnership, all partners must execute the bid.
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