DOCUMENT

IFB - Cleaning of Ducts, Hoods and Fans at Various Facilities 2007

  • YEAR CREATED: 2007
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
This document provides information and instructions for bidders participating in a procurement process conducted by the County of DuPage in Illinois. The document outlines the procedures and guidelines that bidders must follow when submitting their bids. The document mentions that the specifications provided may not cover all minute details of the required equipment, so bidders are allowed to propose alternate or equal bids. However, if the specifications explicitly state "NO SUBSTITUTIONS," then alternative bids will not be considered. Bidders submitting alternate bids must attach the manufacturer's printed specifications and literature for evaluation. The document also encourages bidders to submit cost-saving or value-added alternate bid pricing suggestions, such as rebates, lease agreements, extended warranty periods, trade-in allowances, or discounts for floor model or demonstrator units. These alternate pricing suggestions should be noted separately for clear evaluation by the County. The County acknowledges the expertise of bidders and encourages creativity in bidding. Alternates will be compared to the lowest responsive and responsible bid. The document also mentions that the County reserves the right to approve any deviations from the specification requirements, as long as the proposed material substantially complies. Bidders must clearly indicate any deviations and the correction in their bids. Exceptions to the specifications will be considered if fully described on the bidder's letterhead and submitted at least seven days prior to bid opening. Bidders are responsible for carefully examining the bid and specifications before submission. The document states that facsimile or email transmitted bids will not be accepted, and the County will not transmit bid specifications to bidders through these means. If a bidder is uncertain about any part of the specifications, they are encouraged to contact the Procurement Services Division at least seven days prior to bid opening for clarification. The document provides instructions for the preparation of bids, including the completion of bid forms, acknowledgment of addenda, and the submission of prices for all items unless otherwise directed. It also specifies that unit prices should be extended and the total bid amount indicated. The quantities stated in unit price bids are approximate and will be used for bid comparison, but the actual number of units delivered will determine the contract payment. The document warns against erasures, alterations, omissions, or conditions in bids, as they may be rejected. It also provides instructions for bid execution by corporations or partnerships. Additionally, the document states that if the bidder is a sole proprietorship, a copy of the owner's driver's license or other identification must be submitted. If the bidder is a corporation, a copy of the corporate resolution authorizing the person signing the bid to do so must be provided. Overall, the document provides detailed instructions and guidelines for bidders participating in the procurement process conducted by the County of DuPage.
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