DOCUMENT

IFB - Backflow Prevention Devices 2007

  • YEAR CREATED: 2007
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
This document provides information on various aspects related to bidding and procurement processes. Section 5 discusses addenda, which are written instruments issued by the City before the bid submission deadline to modify or interpret the specifications. Addenda can be inspected at the office of the Purchasing Agent and on the City-County website. Addenda will not be issued later than 48 hours prior to the bid submission deadline, except in the case of an addendum withdrawing the invitation to bid or postponing the bid. Bidders are responsible for ensuring they have received all addenda and must acknowledge receipt on the proposal form. Section 6 states that by submitting a bid, the bidder certifies that the prices have been determined independently without any collusion or attempt to restrict competition. The prices quoted in the bid should not have been disclosed to other bidders or competitors. Section 7 prohibits bidders from lobbying or promoting their bid with any member of the City Council or City Staff, except in the course of City-sponsored inquiries, briefings, interviews, or presentations. Section 8 clarifies that when brand names, manufacturer, trade name, or catalog numbers are specified in the specifications or proposal form, it is for the purpose of establishing a grade or quality of material. Bidders can propose alternate items, but they must prove that the alternate is equal to or better than the specified product. Section 9 outlines the requirements for demonstrations or samples of the proposed items. Bidders may need to demonstrate the exact item within seven days of the request from the City. If the item is not available in the area, the bidder may need to bear the expense of sending City personnel to view and inspect the proposed item. If the item is small and malleable or if the bidder is proposing an alternate product, a sample must be provided, and it will be returned at the bidder's expense. Section 10 discusses delivery requirements. Bidders must state the date of delivery on the proposal form, and the City reserves the right to cancel orders if delivery is not made within the specified time. All bids should include transportation charges for inside delivery at the specified location. Section 11 requires bidders to provide manufacturer's warranties and guarantees, as well as their maintenance policies and associated costs. Bidders must guarantee in writing that any defective components discovered within one year after acceptance will be replaced at no expense to the City. Section 12 states that all materials must be new, of the best quality, and the highest grade workmanship. Material delivered remains the property of the bidder until it is inspected and found acceptable by the City. If the material is defective or does not conform to the specifications, the City can cancel the order and return the materials at the bidder's expense. The successful bidder must provide title to the material free and clear of liens and encumbrances. Section 13 explains the bid evaluation and award process. The signed bid proposal is considered an offer, and it is accepted upon issuance of purchase orders or contract award notifications. Bids cannot be modified or withdrawn for 90 calendar days after the bid submission deadline. In case of discrepancies between unit prices and extensions, the unit prices govern. The bid will be awarded to the lowest responsible, responsive bidder whose proposal will be most advantageous to the City.
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