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Document
Transit Security Threat Assessment
Year Created: 2024
DOCUMENT
IFB - Datalux Mobile Safety Data System 2009
- YEAR CREATED: 2009
- ENTITY TYPE: County
- TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
- Security and Surveillance
The document is an invitation to bid for El Dorado County. It outlines the requirements and conditions for vendors who wish to bid on county products and services. The document emphasizes the importance of compliance with the provisions stated and warns against submitting false information to qualify for local preference. It also states that bidders claiming local vendor preference must submit an affidavit of eligibility with their bid response.
The document further mentions that if state sales tax will be paid for the purchase, the local business must possess a valid resale license from the State Board of Equalization, showing evidence of a local business address within El Dorado County.
Compliance is highlighted as a crucial factor, and late, incomplete, incorrect deliveries, excessive backorders, and inaccurate billing will be documented and evaluated when considering contract continuation or extension. Failure to meet delivery timeframes or provide accurate invoices may result in the cancellation of the awarded blanket purchase order.
The document also provides information regarding invoices and payment terms. Invoices must include specific details such as the purchase order number, product description, and reference to backordered items. Payment is typically made on a Net 30-day basis, but a cash discount may be allowed for early payment.
Bidders are advised to monitor the County's website for any addenda to the bid and to submit their bids in accordance with the original requirements and any addenda. Failure to obtain and acknowledge addenda may result in the rejection of the bid as "non-responsive."
The document mentions that other public agencies have the option to participate in the agreement resulting from the bid, with the same terms and conditions, including pricing. The County incurs no financial responsibility for purchases made by other public agencies.
Non-collusion and conflict of interest are addressed, stating that the bid response must be made without any previous understanding or connection with other bidders and that no County officer or employee should have an interest in the bid award.
The evaluation process is based on meeting or exceeding minimum specifications, and the bid may be awarded to the lowest responsible and responsive bidder. Factors considered in the evaluation include the ability to perform the service, reputation, previous performance, compliance with laws, financial ability, and quality of supplies or services.
Following the bid award, the Purchasing Agent may make additional purchases of the same item(s) from the successful bidder within a twelve-month period, provided the vendor agrees to provide the items at the same price and under the same terms and conditions.
The document concludes by stating that bid results are not mailed out to participating bidders. Instead, bidders are advised to visit the County's website for bid results.