DOCUMENT

CONT - Notification - Contract Award for Men's Dress Shirts 2005

  • YEAR CREATED: 2005
  • ENTITY TYPE: State
  • TYPE OF DOCUMENT: CONT - Contract, Agreement
The document provides detailed information about the procedures and requirements for purchasing dress shirts for the Department of Correctional Services and other state agencies in New York. The document outlines the necessary information that must be included on invoices, such as contract number, product description, quantity, unit price, and federal identification number. It also explains that completed vouchers must be sent to the Office of the State Comptroller for audit and payment. The document states that political subdivisions and other authorized entities are responsible for making payments directly to the contractor. The document specifies that the minimum order for dress shirts is 3 dozen of one style in any combination of colors and sizes, but the contractor will honor orders for less than the minimum. It further provides additional specifications for the dress shirts, stating that all fabric used must be permanent press, machine washable, and shrinkage resistant. The fabric should have a minimum weight of 3 oz./yd2. Furthermore, the document provides information about the delivery requirements and states that any discrepancies between the purchase order and the contract should be clarified with the ordering agency or the Office of General Services. It also mentions that the contract period is for a specified term, with firm prices for the entire duration and the possibility of price decreases. The contract may be renewed for additional periods up to a total of five years, and there is a provision for short-term extensions if a replacement contract has not been issued. The document highlights the State's right to cancel the contract with a 60-day notice, but this does not waive the State's right to terminate the contract for cause or unsatisfactory work. The State reserves the right to negotiate lower pricing or advertise for bids for unexpected excessive purchases. Additionally, the contractor is required to submit reports of purchases made from the contract, and failure to do so may result in disqualification for future contracts. The document also explains the "OGS or Less" guidelines, which allow state agencies to purchase similar products from other sources if they are lower in price or more economically efficient. The document concludes with contact information for submitting reports and references to additional procedural and reporting requirements.
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